Township Meeting Minutes

Walnut Township Trustees Re-Organization Meeting

January 2, 2014

The meeting was called to order by Fiscal Officer Lynn Kraner. The Pledge of Allegiance was recited.

Doug Leith took his oath of office.

Trustees Doug Leith, William Yates and Terry Horn were present.

The Fiscal Officer called for nominations for Chairman for 2014. Trustee Horn nominated Trustee Yates for Chairman.Trustee Yates accepted the nomination. There were no other nominations. Trustee Leith seconded the nomination.The appointment passed with 3 yes votes.

At this point the Fiscal Officer turned the meeting over to Chairman Yates.

The Chairman called for nominations for Vice Chairman. Trustee Leith nominated Trustee Horn for Vice Chairman.Trustee Horn accepted the nomination. Trustee Yates seconded the nomination. The appointment passed with 3 yes votes.

The Chairman called for nominations for the Representative to RPC. Trustee Horn nominated Larry Neeley, with a second from Trustee Yates. The appointment passed with 3 yes votes.

The Chairman called for nominations for the Representative to Block Grant Board/CDBG. Trustee Yates nominated Trustee Horn, with a second from Trustee Leith. The appointment passed with 3 yes votes.

The Chairman called for nominations for the Representative for FEMA Program. Trustee Horn nominated Trustee Yates, with a second from Trustee Leith. The appointment passed with 3 yes votes.

The Chairman called for nominations for the Representative for Issue II Funding. Trustee Yates nominated Trustee Horn, with a second from Trustee Leith. The appointment passed with 3 yes votes.

Trustee Horn made the motion – If township needs to hire any additional roadworker help in an emergency situation, they will hire them at $12.00/per hour, if any additional office help at $9.00/per hour. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Trustee Leith moved to pass Resolution 01-14 to set meeting dates for the Walnut Township Trustees for 2014 as the 1st & 3rd Tuesday of each month at 7:00 PM at the township office. Trustee Horn seconded the motion. The motion passed with 3 yes votes. The meetings will not coincide with any of the meeting dates of the Villages in Walnut Township.

Trustee Horn made the motion that the township meetings will be advertised in the Lancaster Eagle Gazette as required by law, in a local paper if time permits, and on the sign. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Horn moved to pass Resolution 02-14 – Emergency Meeting Procedure – If an emergency arises; the trustees can call an emergency meeting with 24 hour notice and will post it on the front sign, the bulletin board and the doors of the township office and garage. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Horn moved to pass Resolution 03-14 – Procedure for calling in employees for overtime will be: the current procedure for the sheriff’s office call order is, Morris, Yates, King, Horn, Leith. Tim has authorization to call in Mike K. for emergencies such as high water, down trees, and snow & ice removal. The procedure for calling employees for overtime is any one of the trustees can call an employee in for overtime. If plowing snow and it is 3:30PM and there is more to be done, employees are to continue working. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Horn made the motion that the Records Commission will consist of the Fairfield County Auditor, Lynn Kraner, Fiscal Officer and Terry Horn, Trustee. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Trustee Leith made the motion to allow the IRS rate of $.565 for travel expenses outside of township, and to pay for all State and National conferences, parking, taxi expense, and for any other expense for training school held for trustees and fiscal officer. Trustee Horn seconded the motion. The motion passed with 3 yes votes.

Trustee Horn made the motion that no records will be destroyed from 2013. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

The Chairman called for nominations for the Representative for Health Board for 2014. This was tabled to the second meeting in January.

Trustee Horn made the motion to reimburse Zoning Commission & BZA Members at a rate of $35.00/per meeting.Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Yates nominated Trustee Horn to be the Website Administrator for the township. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Leith nominated Chad Myers as Website Consultant at a rate of $25/hour. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Trustee Horn nominated Trustee Yates as the EMS Billing Authorized Official and Primary Contact for Med3000.Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Horn nominated Trustee Yates as being in charge of information systems. Trustee Leith seconded the motion.The motion passed with 3 yes votes.

Trustee Horn made a motion to re-appoint Billy Phillips as Walnut Township Zoning Inspector at an annual salary of $13,500. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Horn made a motion to use Sandi Wagner as a contractor in the position of Zoning and BZA Board Secretary at a rate of $20/hour for 2014. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

At 7:35 PM, Trustee Leith made the motion to close the Re-Organization Meeting, seconded by Trustee Horn. The motion passed with 3 yes votes.

Respectfully submitted –

 

 

Walnut Township Trustees Meeting

January 2, 2014

The meeting was called to order at 7:40 PM. Trustees William Yates, Doug Leith and Terry Horn were present.

It was announced that Bobby Price is the new Millersport Fire Chief.

Old Business

The pre-bid meeting for the demolition project is January 10th.

The lion appears to be gone from the property at 13748 Queen Rd.

The owners of the property at 13050 Shell Beach Rd do not have the funds to continue the clean-up. Billy Phillips stated that it is possible to issue a Hazard Notice due to no permanent foundation under the house. Phillips will make a recommendation at the next trustee meeting.

The items that the trustees would like to see addressed by the Zoning Board in the zoning regulations are – definition of substantial completion, dangerous wild animals in I2, and permanent foundations.

Trustee Yates asked if the county did the original Cattail Road culvert project. Trustee Horn made a motion to put the Cattail Road culvert on the Fairfield County Engineer’s project list. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

The meeting regarding Energy Aggregation, between Palmer Energy and the County Commissioners is January 7th.Thurston is on board and Millersport is probably on board with the Energy Aggregation program.

The meeting schedule for 2014 will be published in the Eagle Gazette.

Trustee Horn made a motion to cancel the meeting on January 7th. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

The bonding of the two newly elected Trustees has been submitted.

The OTARMA renewal application has been submitted.

New Business

As an update on the Zoning Board and the BZA – Elizabeth Groves’ term has been completed and she does not wish to remain on the board. Clay Lattimer has moved from the township. Trustee Horn will place an ad and request letters of interest and resumes by the first meeting in February.

There was a question regarding liquor permits for 2014.

Trustee Horn requested the updated minutes for November 19th and December 3rd. Additionally, he is requesting that the minutes be received prior to Tuesday. Fiscal Officer Kraner requested that the official copies of the minutes be kept on 8 ½ x 11 paper to keep costs down and simplify printing.

Trustee Horn will contact Donald Bender about the reimbursement for the asbestos testing on his property.

Trustee Horn made a motion to approve checks 24147 through 24174 and EFTS 932-2013 through 968-2013 and 1-2014 through 24-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

There was discussion regarding the Township Quarterly Meeting. It is Walnut Township’s turn to host the meeting.Trustee Yates will confirm the date with Dianna Russell or Gail Ellinger. He suggested that the school might be a good location for the meeting.

The November Bank Reconciliation was presented for approval. The current balance is $1,809,913.47. Trustee Horn made a motion to approve the November Bank Reconciliation. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Trustee Horn made a motion to approve the Temporary Appropriations as approved in the 2014 Budget. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Horn will email the calendar that has important dates for 2014.

Trustee Horn made a motion to adjourn to Executive Session to discuss Economic Development. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Trustee Horn made a motion to come out of Executive Session. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Horn made a motion to adjourn to Executive Session to discuss Employee Compensation. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Horn made a motion to come out of Executive Session. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Horn made a motion to promote Tim Morris to Road Supervisor. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Leith made a motion to increase the roadworker’s hourly rate by 3% effective January 1, 2014. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Trustee Horn moved to pass Resolution 4-14 to adopt the Health Insurance Resolution as dated 1/2/14. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

9:44 PM Trustee Horn made a motion to adjourn. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Respectfully submitted –