January 2, 2014 Trustee Meeting Minutes

Walnut Township Trustees Meeting

January 2, 2014

The meeting was called to order at 7:40 PM. Trustees William Yates, Doug Leith and Terry Horn were present.

It was announced that Bobby Price is the new Millersport Fire Chief.

Old Business

The pre-bid meeting for the demolition project is January 10th.

The lion appears to be gone from the property at 13748 Queen Rd.

The owners of the property at 13050 Shell Beach Rd do not have the funds to continue the clean-up. Billy Phillips stated that it is possible to issue a Hazard Notice due to no permanent foundation under the house. Phillips will make a recommendation at the next trustee meeting.

The items that the trustees would like to see addressed by the Zoning Board in the zoning regulations are – definition of substantial completion, dangerous wild animals in I2, and permanent foundations.

Trustee Yates asked if the county did the original Cattail Road culvert project. Trustee Horn made a motion to put the Cattail Road culvert on the Fairfield County Engineer’s project list. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

The meeting regarding Energy Aggregation, between Palmer Energy and the County Commissioners is January 7th.Thurston is on board and Millersport is probably on board with the Energy Aggregation program.

The meeting schedule for 2014 will be published in the Eagle Gazette.

Trustee Horn made a motion to cancel the meeting on January 7th. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

The bonding of the two newly elected Trustees has been submitted.

The OTARMA renewal application has been submitted.

New Business

As an update on the Zoning Board and the BZA – Elizabeth Groves’ term has been completed and she does not wish to remain on the board. Clay Lattimer has moved from the township. Trustee Horn will place an ad and request letters of interest and resumes by the first meeting in February.

There was a question regarding liquor permits for 2014.

Trustee Horn requested the updated minutes for November 19th and December 3rd. Additionally, he is requesting that the minutes be received prior to Tuesday. Fiscal Officer Kraner requested that the official copies of the minutes be kept on 8 ½ x 11 paper to keep costs down and simplify printing.

Trustee Horn will contact Donald Bender about the reimbursement for the asbestos testing on his property.

Trustee Horn made a motion to approve checks 24147 through 24174 and EFTS 932-2013 through 968-2013 and 1-2014 through 24-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

There was discussion regarding the Township Quarterly Meeting. It is Walnut Township’s turn to host the meeting.Trustee Yates will confirm the date with Dianna Russell or Gail Ellinger. He suggested that the school might be a good location for the meeting.

The November Bank Reconciliation was presented for approval. The current balance is $1,809,913.47. Trustee Horn made a motion to approve the November Bank Reconciliation. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Trustee Horn made a motion to approve the Temporary Appropriations as approved in the 2014 Budget. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Horn will email the calendar that has important dates for 2014.

Trustee Horn made a motion to adjourn to Executive Session to discuss Economic Development. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Trustee Horn made a motion to come out of Executive Session. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Horn made a motion to adjourn to Executive Session to discuss Employee Compensation. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Horn made a motion to come out of Executive Session. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Horn made a motion to promote Tim Morris to Road Supervisor. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Leith made a motion to increase the roadworker’s hourly rate by 3% effective January 1, 2014. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Trustee Horn moved to pass Resolution 4-14 to adopt the Health Insurance Resolution as dated 1/2/14. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

9:44 PM Trustee Horn made a motion to adjourn. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Respectfully submitted –