Minutes

January 04, 2012 Zoning Commission Annual Organization Minutes

WALNUT TOWNSHIP
ZONING COMMISSION
11420 MILLERSPORT ROAD
MILLERSPORT, OHIO 43046
(740) 467-2420  FAX (740) 467-3283

Annual Organizational Meeting
January 4, 2012

Attendees:  Mike Wolfe, Roger Kilbarger, Allen Turnball, and Clay Lattimer

Others: Ralph Reeb, Zoning Inspector and Tonya Kahley, Zoning Secretary

Members of the Public:

The annual organizational meeting was called to order by Chairperson Mike Wolfe with the Pledge of Allegiance at 7:01 PM.

Wolfe turned the meeting over to the zoning secretary to conduct the organizational meeting for 2012.

Nominations for Chairman
Kilbarger moved and Wolfe seconded the motion to nominate Clay Lattimer  for Chairman of Zoning Commission. Roll call – Turnball, yes; Lattimer, yes; Wolfe yes and Kilbarger yes  Motion passed.

Nominations for Vice Chairman
Wolfe moved and Lattimer seconded the motion to nominate Kilbarger for Vice Chairman of the Zoning Commission. Roll call – Turnball, yes, Lattiner yes, Wolfe yes and Kilbarger, yes. Motion passed.

Nominations for Secretary
Wolfe moved and Lattimer seconded the motion to nominate Sally Hempleman for Secretary of the Zoning Commission. Roll call – Turnbull, yes; Lattimer, yes; Wolfe, yes; and Kilbarger, yes.  Motion passed.

Meeting dates
The Zoning Commission members discussed the day of the week to hold their meetings.

Kilbarger moved and Lattimer seconded the motion to hold the meeting on the January 4, April 5 and October 4 in 2012 at 7 PM unless there is a need for a meeting to address an application.  Roll call – Turnbull, yes; Lattimer, yes; Wolfe, yes; and Kilbarger, yes. Motion passed unanimously.

Meeting procedures
Wolfe moved and Turnbull seconded the motion for the Zoning Commission to adopt Robert’s Rules of Order for meeting procedures. Roll call – Turnbull, yes; Lattimer, yes; Wolfe, yes; and Kilbarger, yes. Motion passed unanimously.

Advertising of Meetings and Public Hearings
Kilbarger moved and Lattimer seconded the motion to advertise ZC meetings and public hearings in the Eagle Gazette and Buckeye Lake Beacon. Roll call – Turnbull, yes; Lattimer, yes; Wolfe, yes; and Kilbarger, yes. Motion passed unanimously.

The Zoning Secretary closed the annual organizational meeting for 2012 at 7:12 PM.

Regular Meeting of the BZA
January 4, 2012

Attendees: Mike Wolfe, Roger Kilbarger, Clay Lattimer, Alan Turnbull

Others: Ralph Reeb, Zoning Inspector and Tonya Kahley, Zoning Secretary

Members of the Public: 1

The meeting was called to order by Chairperson Clay Lattimer at 7:15 PM.

Meeting Minutes:
Wolfe moved and Lattimer seconded the motion to accept the September 20, 2011 meeting minutes. The motion passed unanimously.

Old Business:
Lattimer brought up the fence section of the Zoning Resolution. Reeb indicated that Mr. Myers did come in and has paid his fence fee.  Reeb indicated that it seems to him an isolated incident.  The Zoning Commission members decided not to review the fence section.

New Business:
None

Public Input:
None

The next meeting will be April 5, 2012 at 7 PM.

Adjournment:
Kilbarger moved to close the meeting and Turnbull seconded the motion. The motion passed unanimously.

Meeting ended at 7:19 PM.

____________________________________
Clay Lattimer, Chair          Date

September 20, 2011 Zoning Commission Minutes

Walnut Township
Zoning Commission
11420 Millersport Road
Millersport, Ohio 43046
(740) 467-2430   FAX (740) 467-3283

REGULAR MEETING
September 20, 2011  8:00 PM

Attendees: Tim Morris, Sally Hempleman, Allen Turnbull, and Mike Wolfe

Others: Ralph Reeb, Zoning Inspector, Tonya Kahley, Zoning Secretary, Terry Hord, Township Trustee

Public: None

Mike Wolfe, Chairman, called the meeting to order at 8:03 PM.

Minutes:
Reading, Approval and Signing of the August 25, 2011, special meeting minutes.
Hempleman  moved and Turnbull seconded the motion to accept the meeting minutes as presented.  The motion passed unanimously

Old Business:
Reeb asked the Zoning Commission if they had a chance to review the fencing portion of the Township Zoning Resolution. He asked that they review it for discussion at another meeting. There was discussion on what constitutes a fence and what constitutes a trellis. Morris indicated that there cannot be exceptions made on a person by person basis. Reeb indicated that he has talked with the County Prosecutor who referred it to someone else in the prosecutor office.  The Zoning Commission will discuss this again.

New Business:
Reeb explained that for application 11-39, there will need to be a decision tonight or another meeting scheduled before October 20 to send the recommendation to the township Trustees.

Morris said that he has gone throughout the Township and there is other boat storage happening that is more than just the owner’s boat.  He said that Myers and Fisher are doing this correctly by coming to the Zoning Commission for their recommendation.

Reeb said that as long as it is 7 acres, the survey can be done according to the preferences of the neighbors and the Zoning Commission, prior to going to the Trustees.

Wolfe observed that the Township frowns on spot zoning, but there is no other place to put this business.  He pointed out that this is why the RMU was created for the Township. Morris agreed with Wolfe.  Turnbull said that the property is less than 2 miles from Buckeye Lake.

Morris pointed out that just a mile down the road, there is other boat storage occurring now.

Morris moved to send the recommendation to the trustees to approve the application with the condition that any new buildings will be placed on the west side of the water way in compliance with Soil and Water Conservation District. Hempleman seconded the motion. Roll Call – Hempleman yes, Morris yes, Wolfe, yes, and Turnbull yes.  The recommendation will be sent to the Trustees as approved by the Zoning Commission.

Public Input:

There was a decision by the judge on the Mock property.

Next Meeting:
The next meeting is scheduled for November 15, 2011 at 7:00 PM. Turnbull moved to cancel the November 15 meeting and hold the next meeting on January 4, 2012 for their annual organizational meeting. Hempleman seconded the motion. The motion passed unanimously.

Tim Morris announced that he is tendering his resignation from the Zoning Commission.  He will be presenting this to the Trustees in writing. He said his term would be up at the end of December, 2011.

Adjournment:
Hempleman moved and Morris seconded the motion to adjourn.  The motion passed.

The meeting adjourned at 8:26 PM.

Respectfully Submitted,
Tonya Kahley
Zoning Secretary

_________________________________
Mike Wolfe             Date

August 25, 2011 Zoning Commission Minutes

Walnut Township
Zoning Commission
11420 Millersport Road
Millersport, Ohio 43046
(740) 467-2430   FAX (740) 467-3283

SPECIAL MEETING
August 25, 2011  7:00 PM

Attendees: Roger Kilbarger, Clay Lattimer, Allen Turnbull, and Mike Wolfe

Others: Ralph Reeb, Zoning Inspector and Tonya Kahley, Zoning Secretary

Public: None

Mike Wolfe, Chairman, called the meeting to order at 7:00 PM with the Pledge of Allegiance.

Minutes:
Reading, Approval and Signing of the May 17, 2011, regular meeting minutes.
Turnbull  moved and Lattimer seconded the motion to accept the meeting minutes as presented.  The motion passed unanimously

Old Business:
None

New Business:
Reeb said the Township has received an Application 11-39 – Mary Myers11045 Cattail Road, RR to rezone 7 acres to RMU district.  The ZC needs to set a public hearing date and time. This special meeting was called so the application could be reviewed by the RPC at their September 6, 2011 meeting.

Kilbarger moved to hold the public hearing for application 11-39 on Tuesday, September 20 at 7:30 PM. Lattimer seconded the motion.  The motion passed unanimously.

Permits:
Reeb shared that the Township has received 40 permits for the year. This is down significantly from the previous year.

2010 – 90 permits
2011 – 40 permits

Public Input:
On the Mock issue before the County Court, the Township is awaiting the decision of the Judge.

Next Meeting:
The next meeting is scheduled for September 20, 2011 at 8:00 PM.

Adjournment:
Kilbarger moved and Lattimer seconded the motion to adjourn.  The motion passed.

The meeting adjourned at 7:40 PM.

Respectfully Submitted,
Tonya Kahley
Zoning Secretary

_________________________________
Mike Wolfe             Date

May 17, 2011 Zoning Commission Minutes

Walnut Township
Zoning Commission
11420 Millersport Road
Millersport, Ohio 43046
(740) 467-2430   FAX (740) 467-3283

REGULAR MEETING
May 17, 2011  8:00 PM

Attendees: Tim Morris, Sally Hempleman, Roger Kilbarger, Clay Lattimer, Allen Turnbull, and Mike Wolfe

Others: Ralph Reeb, Zoning Inspector and Tonya Kahley, Zoning Secretary

Public: Larry Neeley, Township Representative to RPC

Mike Wolfe, Chairman, called the meeting to order at 8:58 PM with the Pledge of Allegiance.

Minutes:
Reading, Approval and Signing of the March 15, 2011, regular meeting minutes. Hempleman moved and Lattimer seconded the motion to accept the meeting minutes as presented.  The motion passed unanimously

Old Business:
None

New Business:
None

Public Input:
Turnbull asked about the status of the Mock issue before the County Court. Reeb indicated it is at an idle stage and awaiting feedback from the attorney.

Next Meeting:
The next meeting is scheduled for July 19, 2011.

Adjournment:
Hempleman moved and Lattimer seconded the motion to adjourn.  The motion passed.

The meeting adjourned at 9:02 PM.

Respectfully Submitted,
Tonya Kahley
Zoning Secretary

_________________________________
Mike Wolfe             Date

March 15, 2011 Zoning Commission Minutes

Walnut Township
Zoning Commission
11420 Millersport Road
Millersport, Ohio 43046
(740) 467-2430   FAX (740) 467-3283

REGULAR MEETING
March 15, 2011  7:00 PM

Attendees: Tim Morris, Sally Hempleman, Roger Kilbarger, Allen Turnbull, and Mike Wolfe

Others: Ralph Reeb, Zoning Inspector and Tonya Kahley, Zoning Secretary

Public: None

Mike Wolfe, Chairman, called the meeting to order at 7:00 PM with the Pledge of Allegiance.

Minutes:
Reading, Approval and Signing of the January 18, 2011, reorganizational and regular meeting minutes. Kilbarger moved and Morris seconded the motion to accept the meeting minutes as presented.  The motion passed unanimously

Old Business:
None

New Business:
The Board asked the Secretary to contact Holly Mattei at RPC to see about her offer to do some training for the Boards (ZC and BZA).

Reeb shared that the Trustees did set new fees for zoning in the Township. They are available at the Township office.

Reeb provided a breakdown of the zoning permits submitted in 2009 and 2010.  There was a significant decrease across the categories with the exception of a couple.

Public Input:
None

Next Meeting:
The next meeting is scheduled for May 17, 2011.

Adjournment:
Hempleman moved and Turnbull seconded the motion to adjourn.  The motion passed.

The meeting adjourned at 7:20 PM.

Respectfully Submitted,

Tonya Kahley
Zoning Secretary

_________________________________
Mike Wolfe             Date

January 18, 2011 Zoning Commission Minutes

Walnut Township
Zoning Commission
11420 Millersport Road
Millersport, Ohio 43046
(740) 467-2430   FAX (740) 467-3283

REORGANIZATIONAL MEETING
January 18, 2011  7:00 PM

ORGANIZATIONAL MEETING

Attendance: Mike Wolfe, Clayton Lattimer, Sally Hempleman, Tim Morris, Roger Kilbarger.

Others: Ralph Reeb, Zoning Inspector and Tonya Kahley, Secretary

Mike Wolfe, Chairman, opened the meeting with the pledge of allegiance at 7:02 PM.  He turned the meeting over to the Zoning Secretary for the reorganization of the Board.

Nominations for Chairman
Mike Wolfe was nominated by Tim Morris and seconded by Clayton Lattimer for Chairman of the Zoning Commission. There were no other nominations. Roll call: Hempleman, yes; Morris, yes; Wolfe, yes; and Lattimer, yes. Motion passed unanimously.

Nominations for Vice Chairman
Lattimer moved and Morris seconded the motion to nominate Roger Kilbarger for Vice Chairman of the Zoning Commission.   There were no other nominations. Roll call: Hempleman, yes; Morris, yes; Wolfe, yes; and Lattimer, yes and Kilbarger, yes. Motion passed unanimously.

Nominations for Secretary
Hempleman moved and Kilbarger seconded the motion to nominate Lattimer for Secretary of the Zoning Commission.   There were no other nominations. Roll call: Hempleman, yes; Morris, yes; Wolfe, yes; and Lattimer, yes and Kilbarger, yes. Motion passed unanimously.

Set meeting dates for the Walnut Township Zoning Commission
The Zoning Commission discussed meeting times and dates for 2011.  They discussed holding meetings during the following months and times. April – October 8 PM and November – March 7 PM… third Tuesday of every other month and to hold special meetings as needed.

Hempleman moved to hold the Zoning Commission meetings every other month on the third Tuesday as stated above. Kilbarger seconded the motion. Roll call: Hempleman, yes; Morris, yes; Wolfe, yes; and Lattimer, yes and Kilbarger, yes. Motion passed unanimously.

Business Processes
Wolfe moved and Lattimer seconded the motion to adopt Robert’s Rules of Order by the Zoning Commission for conducting meetings. Roll call: Hempleman, yes; Morris, yes; Wolfe, yes; and Lattimer, yes and Kilbarger, yes. Motion passed unanimously.

Advertising of meetings and public hearings
Lattimer moved and Hempleman seconded to advertise in the Buckeye Lake Beacon and Lancaster Eagle Gazette. Roll call: Hempleman, yes; Morris, yes; Wolfe, yes; and Lattimer, yes and Kilbarger, yes. Motion passed unanimously.

The Zoning Secretary closed the reorganizational meeting and turned it over to 2011 Chairperson, Mike Wolfe.

REGULAR MEETING

7:12 PM

Attendance: Mike Wolfe, Clayton Lattimer, Sally Hempleman, Tim Morris, Roger Kilbarger.

Others: Ralph Reeb, Zoning Inspector and Tonya Kahley, Secretary

Mike Wolfe, Chairman, opened the meeting with the pledge of allegiance at 7:12 PM.

MINUTES:
Reading, Approval and Signing of the October 19, 2010, meeting minutes.
Kilbarger moved and Lattimer seconded the motion to accept the meeting minutes as presented.  The motion passed unanimously

OLD BUSINESS:
Ralph Reeb shared with the Zoning Commission members that the Trustees adopted the new book and it went into effect December 23, 2010.

NEW BUSINESS:
None

PUBLIC INPUT:
None

OTHER BUSINESS:
None

NEXT MEETING:  MARCH 15, 2011 AT 7 PM

Hempleman moved and Kilbarger seconded the motion to adjourn the meeting. The motion passed unanimously.

Meeting adjourned at 7:29 PM.

Respectfully Submitted

Tonya J. Kahley
Zoning Secretary

_______________________________________
Mike Wolfe, Chairman                           Date

May 6, 2014 Trustee Meeting Minutes

Walnut Township Trustees Meeting

May 6, 2014

The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present.

Sergeant Hendershot, Community Services for the Fairfield County Sheriff’s department, was present to discuss Noise Issues in Walnut Township. He made suggestions to the trustees regarding the wording of the existing noise ordinance.

A noise violation is a minor misdemeanor; every occurrence will be logged when the sheriff is called. At the third occurrence, at which point a ticket will be issued.

Amy Anderson, Old Millersport Road, discussed the noise situation at her neighbor’s property with ATV and motorcycles.

There was a discussion regarding the barking dogs at Feeder Creek Veterinary Hospital.

Trustee Horn made a motion to make the suggested changes to the Noise Ordinance in Section B. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Jon Patrick Kochis, Director Fairfield County Emergency Management Association, presented an update on the installation of the Dam and Tornado siren. The Dam breach siren is fully operational as of May 9, 2014. In the case of a dam breach, an audible sound will be presented followed by a voice announcement.

Their future plan is to have evacuation route signs posted around Buckeye Lake, which would be a first in Ohio. They will have a website with all the information, a twitter account to notify residents of any problems, a phone callback notification program, and a smart phone app.

Trustee Leith made a motion to approve signing the contract for the siren and accept responsibility for maintenance of the siren. Trustee Horn seconded the motion. The motion passed with 3 yes votes.

The minutes for April 15th were presented for approval. Trustee Horn made a motion to approve the minutes with changes. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Trustee Leith made a motion to approve checks 24314 through 24332 and EFTS 259-2014 through 323-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Fiscal Office Kraner mentioned that the Trustees should be thinking about the budget for 2015. The budget must be prepared; a public hearing must be held and approved by the Trustees by July 15, 2014.

Comments from the Floor

Kelly Roberts asked what can be done about the junk cars and the cars parked in the roadway at 13520 Juniper.This not a zoning issue, however, if the cars are parked in the right-of-way, the sheriff should be called.

Department Reports

Chief Hite – Thurston Walnut Township Fire Department – Marshall Berry finished his training and his salary should be increased to $10.50/hour. Bench tests on airpacks have been completed. There was a question regarding the Keller fire hydrant in the Thurston trailer park, who has the responsibility for it.

Trustee Leith made a motion to approve the personnel changes for TWTFD. Trustee Horn seconded the motion. The motion passed with 3 yes votes.

Roads and Parks – Tim Morris – Sergeant Hendershot will check if No Parking signs are needed by Stop signs.

Tim Upp removed the cattails in the ditch on Cattail Road. Tim and Mike cleaned the ditch on the east side of the road so it will drain better; at the last rain, it didn’t overflow.

Truck 6 needs work done on the transmission due to the back transmission lines rusting through. The cost is approximately $1,400. Tim will check to see if stainless steel is available.

The repairs needed on Truck 2 will be partially the responsibility of the township. They determined that lack of lubrication contributed to the stress on the bed. The cost will be approximately $3,072.

Tim will check into a sealant for the bottom side of the trucks to protect against salt damage.

Trustee Leith made a motion to approve all truck repairs. Trustee Horn seconded the motion. The motion passed with 3 yes votes.

Tim and Mike have started digging on Summerland Beach, at the property of Chad Dupler, to find the blockage of the drain tile that is causing the water backup.

The bid opening for the Cedar Road repaving project through the CDBG will be this Thursday.

Tim will be attending the CDBG meeting to present the 4 applications to the Fairfield County Commissioners.

Detria Hiles – Zoning Inspector – There have been 25 permits, 1 appeal and 3 variances this year to date. She has completed the update of the zoning applications.

Detria is working on enforcing the requirement of a fence around a swimming pool. She is checking on the exact wording in Ohio Law. Property owners will be notified that this will be enforced.

Old Business

Trustee Leith stated that the tires at 13050 Shell Beach Road are due to be removed this week. Trustee Yates will check to see if Chet Irwin is still available to assist in the removal of debris from the property. If all else fails, the township can still remove the debris and add the cost as an assessment to the tax record.

None of the properties that are eligible to be demolished by Moving Ohio Forward have been signed off by the owners. The Gearhart property is a non-conforming property so 25% of the structure must preserved.

Trustee Horn sent his proposed letter for AEP to Jeff Porter, Fairfield County Prosecutor’s Office, for any suggestions.Horn sent his letter to Ron Scott at AEP; it requested $156K towards the repair of Blacklick Road and a response by June 1st.

Trustee Leith reviewed docks with Jason, ODNR. The 1st and 2nd docks on Lagoon Lakeside are ready to fall down.It is the responsibility of the leasee to maintain the docks.

There was discussion regarding drainage on Lakeside Road. It is currently not affecting the roadway. The homeowner is stating that the roadway ditch has been changed, which is causing the flooding.

In regards to the Frost, Brown Todd public records request; the Trustees discussed that the records be available for them to look at here.

The Kenny’s Beach Re-plat was signed off by Billy Phillips.

The set-up of the phones and voice-mail has been completed.

There was a discussion of Economic Development; one property is needed to start the process. Trustee Leith will start the process of talking to property owners.

The 208 plan for Baltimore includes rights to both sides of 204, north of 256. Trustee Yates will run by John the information he has for

New Business

Tim obtained a Road Usage Agreement from the county. Trustee Horn made a motion to approve the implementation of the Road Usage Agreement. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

Steve Treinish raised the issues with the drainage at the Fairfield Beach field. Trustee Yates made a motion to have Tim co-ordinate with the soccer association to add drainage to the field; into the open ditch north of the parking lot.Trustee Horn seconded the motion. The motion passed with 3 yes votes.

The Serving Together seminar has been moved to June 26th.

Linda LaTorre has offered her resignation to the Zoning Commission due to relocating outside Walnut Township.

9:25 PM, Trustee Leith made a motion to adjourn. Trustee Horn seconded the motion. The motion passed with 3 yes votes.

Lynn Kraner, Fiscal Officer

William Yates, Chairman Terry Horn Doug Leith

April 15, 2014 Trustee Meeting Minutes

Walnut Township Trustees Meeting

April 15, 2014

The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present.

Randy Cotner, Superintendent for Walnut Township Schools presented information regarding Issue 6, operating levy, which will be on the May 6th ballot. The current levies were voted established in 1993 and 1994 and continue to generate the same amount – $250K and $258K. The school district only receives 21% of the funds from the state due to the student to dollar ratio. A home valued at $100K would pay an additional #241/year in taxes.

Bill Bradish, Palmer Energy presented information regarding the Electric Aggregation initiative that will be on the May 6th ballot. It is Issue 8 in Millersport, Issue 10 in Thurston and Issue 16 in Walnut Township. Historically, when a program such as this is put in place, the homeowner realized a savings of approximately $170/year. Electric bills are broken down into 2 areas – 50% +- distribution and Transportation – which is regulated by the PUCO and 50% +- Generation – which is the actual energy cost. The energy cost is where the savings will be seen. There are 35 counties in Ohio that are participating in this program.

Residents have the option to opt-out within 30 days of the program beginning. Palmer Energy will send out an RFP and once a contract is approved, then the program begins, most likely at some point in the fall. Residents will receive a second chance letter after the program begins that will allow them to opt-out at that point. Residents can opt-in at any point and receive the same rate. This program is only available to customers using under 70,000 kilowatts/year.

The minutes for March 4th were presented for approval. Trustee Leith made a motion to approve the minutes. Trustee Horn seconded the motion. The motion passed with 3 yes votes.

The minutes for March 18th were presented for approval. Trustee Leith made a motion to approve the minutes.Trustee Horn seconded the motion. The motion passed with 3 yes votes

The minutes for March 11th were presented for approval. Trustee Horn made a motion to approve the minutes.Trustee Leith seconded the motion. The motion passed with 3 yes votes

The minutes for April 1st were presented for approval. Trustee Horn made a motion to approve the minutes. Trustee Leith seconded the motion. The motion passed with 3 yes votes

The minutes for April 3rd were presented for approval. Trustee Horn made a motion to approve the minutes. Trustee Yates seconded the motion. The motion passed with 3 yes votes

Trustee Leith made a motion to approve checks 24292 through 24313 and EFTS 212-2014 through 258-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Comments from the Floor

Dale Bowers, Lieb’s Island wanted to know when the township would be cracksealing again. The trustees have already approved the budget to complete additional cracksealing this year.

Department Reports

Mr. Neeley – RPC – There is a potential for a legal case regarding the rezoning on North Bank.

Detria Hiles – Zoning Inspector – There have been 18 permits and 2 variances this year.

Roads and Parks – Tim Morris – Tim stated that Jim Butcher was able to have the damage on Truck #2 covered by warranty as a manufacturer fault.

John Sprout at the Buckeye Lake Winery is have a walk for Juvenile Diabetes on Sunday August 17th from noon to three and would like the approval for the trustees. No roads will be closed. The trustees have no objections.

Mike and Tim are generally available between 2:30 pm and 3:30 pm to receive used oil.

Old Business

The property at 13058 Elm Rd was given a residential permit and is actually B2. Trustee Horn stated that there are several different options to resolve the situation –

  • – Rezone the parcel to residential – Elm and Forest north to Alder – which includes 9 parcels and 7 homes
  • – The Zoning Commission could allow residential in a B2 district – there are currently only two other undeveloped parcels zoned B2
  • – Allow residential as a conditional use in B2

David Lyles, the property owner, stated that he is improving the look of the trailer, will put in a permanent foundation, a pitched roof, gutters and add residential siding.

There was discussion regarding Residential Mixed Use (RMU) which allows residential with commercial services – this was added in 2010.

Trustee Horn moved to pass Resolution 07-2014 to rezone parcels between Elm and Forest at Fairfield Beach (as shown in Exhibit A) to Residential Mixed Use and to submit the request to the Walnut Township Zoning Commission.Trustee Leith seconded the motion. The motion passed with 3 yes votes.

A concerned resident mentioned the noise at the Campground at Fairfield Beach and asked what can be done. He has spoken with the owner, but it has not resolved the issue. He has called the sheriff in the past but would like to resolve the issue once and for all. The trustees suggested contacting Lt. Tim Voris at tvoris@sherrif.fairfield.oh.us.

Trustee Horn and ZI Detria Hiles are continuing to work with the property owners at 13050 Shell Beach Rd.

Moving Ohio Forward update – There have been 3 letters sent to property owners regarding the removal of nuisances by the Health Department.

Trustee Horn will be sending out the letter to AEP this week regarding the damage to Blacklick Rd.

ODNR update – There are still 14 Lieb’s Island residents who have not returned the letters to reserve a dock. After the 21st, there is a 10-day leeway. After that point, other Lieb’s Island residents can apply for the docks.

New Business

Trustee Horn will get together with ZI Detria Hiles and put together a list of suggested changes to the Zoning Resolution. These will be submitted to the Zoning Commission for their input.

There was a discussion regarding the amount of money appropriated for legal expenses and the potential cost for the creation of a JEDD.

Trustee Yates has a new 3-year contract from Time Warner that will decrease the cost and add voice mail. There is a one-time setup fee of $99. Trustee Yates made a motion to approve the contract. Trustee Horn seconded the motion.The motion passed with 3 yes votes.

The trustees would like a status update regarding the Kenney Beach subdivision Replat of Lots 1-5 and Formation lots 1A-5A. Detria will follow-up with Jim Morgan and Holly Mattei.

There was a question regarding whether cell phone calls or texts from Ralph Reeb’s phone are available, per the request of Fallon vs BZA. There was also a question as to when John Harker was appointed to the Walnut Township BZA.

Trustee Horn purchased a 3-year contract with Geek Squad. They have already removed the virus on the township computer and updated the Accuglobe. It can also be used on the Fiscal Officer’s computer and the secondary computer in the office.

Bob Myers, South Bank Rd, stated that it is his belief that the township road is on his property. Trustee Yates will meet with Mr. Myers, a surveyor, Mr. Myer’s attorney and the Fairfield County Engineer’s office.

Trustee Horn made a motion to appropriate an additional $25,000 and encumber it for the retainer for Mr. Albers for the purpose of economic development. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

10:25 PM, Trustee Leith made a motion to adjourn. Trustee Horn seconded the motion. The motion passed 3 yes votes.

Lynn Kraner, Fiscal Officer

William Yates, Chairman Terry Horn Doug Leith

April 10, 2014 Trustee Special Meeting Minutes

Walnut Township Special Trustees Meeting

April 10, 2014

The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present. Also present was John Albers, Attorney for the Township

The sole purpose of this meeting is to meet with John Albers to discuss economic development options.

Mr. Albers suggested that a comparative analysis be completed comparing JEDDs, JEDZs, CEDAs and AAs. He provided handouts that contained this information as well as a summary of JEDDs.

There is legislation in Ohio that potentially could eliminate a JEDZ by the end of 2014.

The creation of JEDDs creates a partnership between a township and a municipal partner that is no more than one governing body away. There are several items that are generally discussed during the creation – income tax, water & sewer, and police & fire.

Generally the tax revenue is divided between the JEDD Board, the township and the other municipality. JEDDs contain non-residential property or those properties are carved out.

In the negotiations, the township can ask for a no annexation clause for 3 years or the term of the agreement – which can be up to 99 years.

A JEDD avoids the requirement of a township vote if – the resolution is unanimous, approved by the majority of the owners and is zoned appropriately.

The property in the JEDD does not need to be contiguous, can include only one parcel, can have an expansion area already determined, can be the entire township and works best in areas not yet developed.

A negotiated agreement is reached with the municipal partner prior to asking property owner to sign petition.

The Bricker and Eckler court case will be forwarded to John Albers.

The next step would be to start to meet and work through issues; create a strategy.

The typical cost to create a JEDD is between $15,000 and $25,000.

At 8:00 PM, Trustee Horn moves to go into executive session for the purposes of discussing negotiations with other political subdivisions for economic development assistance under the provisions of R.C. 121.22 (G) (8) and determines it is necessary to protect the possible investment or the expenditure of public funds. Trustee Leith seconded the motion. The motion passed with 3 yes votes.

At 9:06 pm the trustees came out of executive session.

9:07 PM, Trustee Leith made a motion to adjourn. Trustee Yates seconded the motion. The motion passed with 3 yes votes. 

Lynn Kraner, Fiscal Officer

William Yates, Chairman Terry Horn Doug Leith

April 1, 2014 Trustee Meeting Minutes

Walnut Township Trustees Meeting

April 1, 2014

The meeting was called to order at 7:00 PM. Trustees William Yates, Doug Leith and Terry Horn were present. The pledge was led by Boy Scout Michael Hiles and Allen Pilkington.

At the March 25th Special Meeting, Detria Hiles was appointed the Zoning Inspector. She will be paid every two weeks. Trustee Horn made a motion to approve the minutes for the March 25th Special Meeting, submitted by Trustee Leith. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Fiscal Officer Kraner will email the employee packet to hiles@columbus.rr.com. Kraner will contact the insurance carrier regarding bonding Zoning Inspector Hiles.

The minutes for January 2, 2014 need to have the Zoning Inspector’s salary updated to $15,600/year. Trustee Horn made a motion to approve changing the minutes for January 2nd. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Fiscal Officer Kraner asked the trustees if they had an interest in adding insurance premium reimbursement to paychecks. Mike had asked if it could be done. Kraner will check with UAN to see if it can be done without any taxes being taken out.

Trustee Leith made a motion to approve checks 24271 through 24290 and EFTS 144-2014 through 211-2014, after being certified that funds are available and appropriations have been made by Fiscal Officer Kraner. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Comments from the Floor

There were no comments from the floor.

Department Reports

The Darley fire pump for the fire department boat is no longer repairable. Replacement cost for a 500 gallon/minute pump is $28,000. The department does have a 250 gallon/minute pump.

Trustee Yates made a motion, the equipment has no value, to turn the Darley Fire Pump and the Genesis Rescue System and all miscellaneous equipment over to the Millersport Fire Department for them to dispose of as they see fit. Trustee Horn seconded the motion. The motion passed with 3 yes votes. The equipment will be removed from the township inventory.

The EMS payments for the quarter will be available at the next meeting.

On May 2nd, there will be a mock crash at the Millersport High School around noon.

Thurston Walnut Township Fire Department – Chief Hite – Chief Hite presented two part-time firefighters that he would like to add to the squad – Jeffrey (Jarod) Poling and Matthew Kimbleton. The paperwork for Matthew is still pending.

There was discussion regarding the ems coverage for Pleasantville. The top half of Pleasantville is covered by Thurston Walnut Township fire department – which is approximately 5 – 6, runs a month. Pleasantville wants to have the entire village covered by one service.

Chief Hite asked how the annexation of Walnut Township land into the Village of Baltimore would affect the fire department and if he should look at decreasing his budget.

They are going to be using MECC EMS protocols. The initial cost is $3,300, which includes quarterly updates and competency training for department. The cost is then $3,200 every other year.

Trustee Leith made a motion to approve adding Jeffrey Poling and Matthew Kimbleton to the roster. Trustee Horn seconded the motion. The motion passed withb3 yes votes.

Zoning – Detria Hiles – Anne Cyphert will continue as Zoning Inspector through April 5th and will be available to Detria to answer any questions. Detria requested that a link to the zoning map on the County website be added to the township website. The trustees requested that Detria maintain a mileage log to that it can be charged back to the Zoning Fund. There is an upcoming training with Regional Planning that Detria will be attending. She will be using Truck #1 to make her rounds of the township. Tim will work with Detria to ensure she has access to the truck.

Roads and Parks – Tim Morris – Tim stated that Truck #2 had the hydraulic connection snap off. The manufacturer reviewed the damage and felt that the equipment had been maintained properly. They are trying to get equipment warranted so that it will be fixed. Otherwise, the cost to replace is $7,000.

Tim stated that they have gone through 10 tons of cold mix, with only 1/3 of the roads done.

The bids opening for the CDBG project at Fairfield Beach is May 1st. The projected cost of the project is $47,000.

The cost of the chemicals to spray the road right-of-way is approximately $1,000.

Tim is on vacation the week of April 6th.

Old Business

Tim Morris stated that there had been some progress toward the clean-up of 13050 Shell Beach Rd; however, the last time he checked, it had stopped. Trustee Horn said that Chet Irwin is still willing to help with the clean-up. The warning letter was not sent.

The lion and the enclosure have been removed from Queen Road.

Trustee Horn stated that there are still three potential properties that could be demolished under the Moving Ohio Forward program – the two properties on Lakeside and the property on Taylor.

Trustee Leith put an article in the Beacon regarding the Electric Aggregation program. The article will also appear in the Lancaster Eagle Gazette and the Towne Crier. There will be a public meeting on April 15th regarding the Electric Aggregation program.

Trustee Horn sent a copy to Jeff Porter of his letter to AEP regarding the damage to Blacklick Road, for his review and input. Tim stated that he had spoken with Cheryl at the Fairfield County Engineer’s office and she said there is a way to make them carry a bond.

New Business

There was discussion regarding the amount budgeted for Legal fees. Currently there is $2,000 in the budget. After meeting with the attorney, the trustees will decide if this needs to be increased.

Trustee Horn made a motion adopt the Public Records Policy that was presented to the Trustees. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

Trustee Horn completed the public records requests. Fiscal Officer Kraner provided the payroll records for the third records request.

There was a request regarding completion of financial records for Matthew Noice.

Trustee Horn asked if he and Trustee Leith are bonded. Fiscal Officer Kraner emailed information that Horn was reelected and mailed the form for Trustee Leith.

Trustee Yates stated that there are four books that the township is supposed to keep – The Bond book; the Minutes book; the Roads book and Resolution book. Trustee Yates will pick up additional notebooks so that the books can be created.

April 3rd there will be a Special Meeting with the Township Attorney, Paul-Michael LaFayette.

April 4th the Trustees and Road workers will have their annual meeting with the Fairfield County Engineers.

April 10th there will be a meeting with John Albers. Trustee Yates will place an ad in the Lancaster Eagle Gazette.

An engagement letter needs to be executed to engage Paul-Michael LaFayette to the litigation regarding the zoning of the property on Elm. His fee is $90/hr. for a paralegal and $150/hour for his time. Trustee Yates made a motion to accept the engagement agreement with Paul-Michael LaFayette. Trustee Horn seconded the motion. The motion passed with 3 yes votes.

Tim Morris mentioned that effective today; his wife is on Medigold and should be removed from the Anthem policy.

At 8:56 PM, Trustee Horn made a motion to adjourn to Executive Session to discuss discipline and employee compensation. Trustee Yates seconded the motion. The motion passed with 3 yes votes.

9:28 PM, out of Executive Session.

9:28 PM, Trustee Leith made a motion to adjourn. Trustee Horn seconded the motion. The motion passed 3 yes votes.

 

 

Lynn Kraner, Fiscal Officer

 

William Yates, Chairman Terry Horn Doug Leith